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BY-LAWS
OF THE HALSEY HALL CHAPTER
SOCIETY FOR AMERICAN BASEBALL RESEARCH
ARTICLE I: CHAPTER
Section 1-Name
This organization shall be called the Halsey Hall Chapter of the Society for American Baseball Research.
Section 2-By-Laws
These By-Laws are intended to supplement and be deemed subordinate to the Constitution and By-Laws of the Society for American Baseball Research (SABR). Wherever any conflict shall arise between any provisions thereof and such Constitution and By-Laws of SABR, the latter shall prevail. The Halsey Hall Chapter will follow all provisions of SABR, including SABR’s Code of Conduct.
Section 3-Meetings
The board of directors shall establish the dates and locations of spring and fall chapter meetings. A quorum shall consist of a majority of board members for meetings of the board of directors and at least 10 chapter members for semi-annual business meetings. For voting and quorum purposes, telephone or electronic means of attendance shall be treated as equivalent to in-person attendance.
ARTICLE II: PUBLICATIONS AND WEB SITE
Section 1-Publications and Web Site
The board of directors shall oversee the management of a web site as well as determine the publications to be distributed to members and determine the fees, if any, to be charged.
Section 2-Publication Editors/Webmaster/Social Media Director
The editor(s) of chapter publications and the webmaster (and assistant webmasters, if appropriate), and director of social media shall be appointed by the board of directors to a term of one year. The term shall start July 1. The term is renewable.
ARTICLE III: OFFICERS
Section 1-Officers
Membership in SABR and the Halsey Hall Chapter is required to serve on the Halsey Hall Chapter board of directors.
At the spring chapter meeting the membership shall elect to the board of directors one member to a three-year term as director. No current member of the board is allowed to run for a director position. Candidates for election to the board as a director must have spent at least one year off the board before running again for election as a director.
Each year the membership shall elect a president-elect, who will serve on the board for three years. The first year shall be served as president-elect, the second year as president, and the third year as immediate past president. The immediate past president shall serve on the board in an ex-officio, non-voting capacity. In case of a vacancy in the presidency, the president-elect would assume those duties. A current member of the board is eligible to run for the position of president-elect. In order to be eligible for the position of president-elect, a member must have served at least one year on the board of directors within the previous five-year period, but may not have served as president-elect for at least three years.
Every third year the membership shall elect a secretary to serve on the board of directors for a three-year term. The current secretary may not run for reelection.
The newly created board of directors shall meet prior to July 1 to appoint standing committee chairs, and in the year a secretary is elected, shall appoint a treasurer to a three-year, renewable term. The treasurer will be a member of the board. The treasurer shall not be a currently elected director. Instead, the position shall be filled from among the membership at large. The immediate past-president shall chair the nominating committee. The president-elect shall appoint chairs to all other standing committees in addition to serving as an ex-officio member of all committees.
The full list of officers includes president-elect, president, immediate past president, secretary, treasurer, and three elected directors.
Section 2-Terms of Office
Directors shall serve a term of three years. The secretary and the treasurer shall each serve a term of three years. The president-elect, president, and immediate past president are each one-year terms. All terms shall start July 1.
Section 3-Vacating of Positions
If a vacancy on the board of directors occurs, a special election shall be held by the membership at the next chapter meeting to fill the unexpired term. The same conditions for eligibility and service apply to candidates elected to vacated terms as for full three-year terms. If the treasurer vacates their position, the board of directors shall appoint a new treasurer at their next board meeting to fill the unexpired term.
Section 4-Voting
Elections will be held at the spring meeting each year. A slate of candidates will be presented to the membership via email at least one week prior to the meeting. At the meeting, a call will go out for any other nominations to the slate. Voting will be by paper ballot. Any member of the Halsey Hall Chapter who wishes to vote but is unable to attend the meeting may submit their ballot to the secretary by email. Ballots must be received by midnight the night before the meeting. The secretary will present the emails to the board members present at the spring meeting. Those votes will then be tallied along with the votes collected at the meeting.
ARTICLE IV: AMENDMENTS AND POLICIES
Section 1-Procedure for Amending By-Laws
By-Laws changes may be proposed by the board but do not become effective until they have been presented to the membership at either the spring or fall meeting for a vote. Changes to the By-Laws are effected if the number of affirmative votes exceeds the number of negative votes by a margin of at least two to one.
Section 2-Policies and Rules
The board of directors and/or the membership at a spring or fall chapter meeting is empowered to formulate and write policies or rules relating to chapter business. These policies or rules may be passed by a simple majority of those present and voting. Any policy or rule set by the board of directors may be rescinded by a three-fifths vote of the members present and voting at a spring or fall chapter meeting. Any policies or rules so formulated must be consistent with the Halsey Hall Chapter By-Laws and the Constitution and By-Laws of the Society for American Baseball Research.
ARTICLE V: APPROPRIATIONS
Section 1-Approval Process
Individual members of the board of directors are authorized to spend up to $100.00 for items such as stamps and supplies that are routine for the functioning of the chapter. Appropriations of chapter funds that are not routine for the functioning of the chapter or in excess of $100 must be approved in advance by the board of directors.
Amended October 25, 2025
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Halsey Hall Chapter - SABR