Procedures for the Office of President
Adopted 8/8/2004
The president presides over the chapter and chairs meetings of the
board of directors and the meetings of the full membership at the spring and
fall chapter meetings.
A separate set of procedures has been developed for business meetings and elections. It is the responsibility of the president to set a time and date for the board meetings, to solicit reports and agenda items from officers and committee chairs in advance, and to distribute the final agenda, including reports on the consent agendas, to board members at least three days in advance of the board meeting.
Following the election of new directors at the spring chapter meeting,
the president should make sure that all outgoing, holdover, and incoming
directors are made aware of the date of the next board of directors meeting, at
which time the holdover and incoming directors will elect officers from among
themselves.
For the business meeting at the semi-annual chapter meetings, the
president should make copies of the agenda, including the consent agenda, and
distribute it to everyone in attendance at the meeting.
The full agendas of board and full-member meetings may also be posted
in advance to the chapter’s e-list at
http://sports.groups.yahoo.com/group/halseyhall.
·
clicking
on “Admin” in the left-hand column
·
clicking
on “Management” in the left-hand column
Under Regional Roles will be the Halsey Hall
Chapter with several links:
·
Manage
Members
·
Contact
Members
·
Roles
·
Settings
These links can be followed to add members
from outside the region to the Halsey Hall Chapter (Manage Members), send an
e-mail to all chapter members or to receive a text file of all chapter member
information (Contact Members), change the roles of chapter leaders (Roles), and
to check and/or add a zip code range for core and satellite members (Settings).
After the election of new directors and
officers each year, the outgoing president should make sure that the new roles
are listing for the incoming officers and directors, either by advising the
webmaster to take care of this task or doing it himself or herself.